Weeks 1-2: Foundation
Set up your private AI workspace and master the basics.
Week 1: Platform Setup
Learning Objectives
By the end of Week 1, you will:
- Have a fully configured SkaFld Studio account
- Understand the interface and navigation
- Complete your first AI-assisted tasks
- Know the difference between threads, projects, and GPTs
Session 1: Account Setup
Duration: 60-90 minutes
| Activity | Time | Outcome |
|---|---|---|
| Account creation | 15 min | Your login credentials |
| Interface tour | 30 min | Familiarity with layout |
| First conversation | 30 min | Successful AI interaction |
| Q&A | 15 min | Questions answered |
Key Concepts:
- Threads: Individual conversations (like text messages)
- Projects: Collections of related conversations (like folders)
- GPTs: Pre-configured AI assistants for specific tasks
Session 2: Interface Mastery
Duration: 60 minutes
| Activity | Time | Outcome |
|---|---|---|
| Navigation practice | 20 min | Move confidently through the system |
| Settings configuration | 20 min | Personalized setup |
| Model selection | 20 min | Know which AI model to use when |
Model Options Explained:
| Model | Best For | Speed | Cost |
|---|---|---|---|
| GPT-4 | Complex analysis, writing | Slower | Higher |
| GPT-3.5 | Quick tasks, simple questions | Faster | Lower |
| Claude | Long documents, nuanced writing | Medium | Medium |
Session 3: Basic Prompting
Duration: 60 minutes
| Activity | Time | Outcome |
|---|---|---|
| Prompting fundamentals | 20 min | Understand what makes good prompts |
| Practice exercises | 25 min | Write effective prompts |
| Real task completion | 15 min | Apply to your actual work |
The PREP Framework for Prompts:
| Element | Description | Example |
|---|---|---|
| Purpose | What do you want? | "Write an email..." |
| Role | Who should AI be? | "...as a professional marketer..." |
| Expectations | Format/length/tone | "...in 3 paragraphs, friendly tone..." |
| Provide | Give context | "...about our new product launch." |
Week 1 Homework
Complete these tasks before Week 2:
- Log in to SkaFld Studio at least 3 times
- Have 5+ conversations with the AI
- Complete 3 real work tasks using AI assistance
- Note any questions or difficulties for Week 2
Week 2: Document Organization
Learning Objectives
By the end of Week 2, you will:
- Have your key business documents uploaded
- Understand how to organize by project/department
- Experience the AI "remembering" your business context
- Create your first department project
Session 1: Document Strategy
Duration: 60-90 minutes
| Activity | Time | Outcome |
|---|---|---|
| Document audit | 30 min | Know what to upload |
| Upload process | 30 min | Documents in the system |
| Organization planning | 30 min | Structure for your projects |
What to Upload First:
| Priority | Document Type | Why |
|---|---|---|
| High | Company overview/about | Establishes context |
| High | Product/service descriptions | Core business knowledge |
| High | Brand guidelines | Ensures consistent voice |
| Medium | Common templates | Reference for AI |
| Medium | FAQs | Customer context |
| Lower | Historical reports | Can add later |
Session 2: Project Organization
Duration: 60 minutes
| Activity | Time | Outcome |
|---|---|---|
| Create department projects | 30 min | Marketing, Operations, Sales, Finance projects |
| Assign documents to projects | 20 min | Organized knowledge base |
| Test project context | 10 min | Verify AI uses project knowledge |
Recommended Project Structure:
SkaFld Studio
├── Marketing
│ ├── Brand guidelines
│ ├── Content calendar
│ └── Social media templates
├── Operations
│ ├── SOPs
│ ├── Process documents
│ └── Vendor information
├── Sales
│ ├── Product sheets
│ ├── Pricing information
│ └── Proposal templates
└── Finance
├── Report templates
└── Budget documents
Session 3: Memory and Context
Duration: 60 minutes
| Activity | Time | Outcome |
|---|---|---|
| Understanding RAG | 20 min | Know how AI uses your documents |
| Context testing | 25 min | See AI reference your uploads |
| Optimization tips | 15 min | Get better responses |
How Memory Works:
- Upload: Your documents go into the system
- Index: AI learns what's in each document
- Query: When you ask questions, AI searches relevant docs
- Response: AI combines its knowledge with your specific context
Key Insight
The more documents you upload and the more you use the system, the smarter it gets about your specific business. This is the "stickiness" that makes switching costs high—your AI truly knows your business.
Week 2 Homework
Complete these tasks before Week 3:
- Upload at least 10 key business documents
- Create 4 department projects (Marketing, Operations, Sales, Finance)
- Have a conversation in each project to test context
- Identify 3 repetitive tasks you'd like to automate
Foundation Checkpoint
Before moving to Week 3, verify:
| Checkpoint | Status |
|---|---|
| Can log in without help | ✓ |
| Comfortable with interface | ✓ |
| 10+ documents uploaded | ✓ |
| 4 department projects created | ✓ |
| Understand threads vs projects vs GPTs | ✓ |
| Completed at least 10 real tasks with AI | ✓ |
Ready for Week 3?
If you've completed all checkpoints, you're ready to start building custom GPTs for your Marketing department.